Wednesday, March 26, 2008

GOING POSTAL - SENDING OUT THE WEDDING INVITATIONS (PART II)

Thanks to all who responded with their own experience/thoughts on the ridiculousness of having to calculate, and re-calculate (and re-calculate...ok you get the point) the amount of postage before sending the wedding invitations -- just to be safe.

There are other issues with sending out invitations that can come up, and I think it's important to address them--why? They definitely affect your relationships with guests, and even the most minute issue can end up being a problem later on, if it isn't handled properly.

This is probably a no-brainer, but it's important to remember to do it - if your reply cards don't have "blanks" to fill in a guest's name (i.e., M. ______ and M. _________ will/will not attend) -- and the reply card is simply a clean slate -- make sure to have a system in place so you know who is actually RSVPing.

Oftentimes, guests will send a reply card, and the handwriting will not be legible - so how do you know who it is?

Have a system with your reply cards -- on the back, bottom left hand corner, use a gold pen (or another light color) to write a "code" (I.e., a letter or number that corresponds with that particular guest). Make sure you have that "code" written down next to your guest list, so you know what it all means.

That way, if you can't read the card, you will know that "S2" means your Aunt Beatrice and Uncle Fred.

You probably wonder why I allude to "S2" -- I happen to think that using consecutive numbering could end up offending guests who notice that teeny tiny little number at the back fo the reply card.

Most guests probably don't. But I would hate for a guest to think that she were the "152nd" person on the list.

Therefore, have a system in place where you don't use consecutive numbers. For your fiance's parents' list, perhaps use the first initial of their last name, with a number following (for example, "L1, L2, L3"), and perhaps for your list, use capital letters ("A, B, C").

Whatever system you use, make sure you (a) write it down in 2 or 3 places so you know what "S2" means when you actually get the reply card back and (b) your guests don't know what the numbers/letters mean. (S2 is a lot more cryptic than 110).

Again, this is something that most guests will never focus on -- but it's always important to play it on the safe side (no one wants to think they were almost on a "B" list, or god forbid, are on the "B" list!)

Stay tuned for more to come on invitations!

5 comments:

Linda said...

I never thought about that. I plan on writing numbers on the back. Hopefully no one will be offended that they 32nd on the list. I typed it in alphabetically!

Photography by Blair said...

I CAN'T forget to do this! Such a great ideas.

Kelly D said...

Good tip on using "S2" type code instead of the consecutive numbering system. I'll be sure to do that! :) Thanks.

Elizabeth said...

Actually, since we're DIYing our invitations (and all our wedding stationary, which is exhausting, but worth it) we're just line-feeding the response cards to be printed with the guests' name(s). So, instead of blank or fill-in-the-blank response cards, they have all the necessary information (including name) printed on them in our lovely wedding font, and all the guests have to do is circle and send.

Our reply cards are also postcard-style, so that we can save on postage.

lk said...

wow. if someone saw 152 on the back of their reply card, and got offended, then they've got serious issues. do they really think they're that important?